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Sales Administration Senior Specialist

Specialization:  Sales/ Consumer/ Commercial/ Distributor Markets
Location: 

Karawang, JT, ID, 61363

Date Posted:  05-Oct-2022

Rensponsible for ensure budgesting and forecasting are prepared well within timeframe and administration, documentation, and payment process are accurately and precisely executed. And, to ensure ordering, allocation, and delivery can be done according to forecast.

Job Summary

Ensure budgeting and forecasting are prepared well within timeframe and administration, documentation, and payment process are accurately and precisely executed

To ensure ordering, allocation, and delivery can be done according to forecast and to ensure administration and documentation process done accurately and precisely

Responsibilities

Budget Amount (Forecasting & MTP)
Calculate budget amount including discount to calculate budget for replacement sales
Analyze gross profit of tires patterns as the basis for discussion and submitted to finance & accounting department


Budget Quantity (Forecasting & MTP)
Involved in budget quantity process to calculate budget for replacement sales
Analyzing incoming orders from distributors and coordinate with SCM to do allocation and distribute orders to distributors


Credit Note Calculation (CN)
Calculate the number of CNs that must be returned to the distributor each month


Reporting
Prepare monthly reports based on data reporting system to meet the request of superiors and other sections
Prepare daily and monthly reports based on data reporting system to fulfill the request from superiors and other sections


Control Import Ordering
Maintain coordination with consumer, commercial & SCM regarding forecasting & ordering to ensure the quantity of products to be ordered
Ensure payment vouchers to BSCAP & BSJ for tire & bandag are prepared on time


Sales Administration
Control the allocation of orders not later than every 5th of each month to issue SO
Control the results of the target allocation of orders, forecasts and distributors to ensure compatibility between the number of orders, forecasts and distributors target
Control the number of deliveries and updatee data in the system in the event of cancellation order to ensure conformity between the order, billing and delivery
Create TPL (The Price Line) for each imported product to be purchased from the internal Bridgestone
Ensure SO & claimed tire has been sent to distributors by checking SO claim made & coordinate with SCM to ensure tire claimed will be sent immediately
Coordinate with SCM to ensure delivery in accordance with sales planning / forecast every month


Monthly Coordination Meeting with SCM
Control data preparation for by-group meetings & ensure data compatibility with distributor sales every mid-month to be sent to SCM
Participatee in the second by-size meeting (to get a rough calculation of the allocation and for the final confirmation if there are changes) to ensure orders that sent to the SCM can be allocated to the maximum


Distributor Financing
Coordinate staff to prepare AR (Accounts Receivable) to meet superior request
Control CN and SO calculations to be uploaded to the bank system

 

Requirements

  • Bachelor’s Degree from any major
  • Minimum 1-2 years of experiences as Supervisor in administration, finance, or accounting
  • Good understanding of budgeting, forecasting, and supply chain management
  • Fluent in English
  • Able to operate Ms. Excel (intermediate - advance)
  • Able to prepare presentations (Ms Power Point)
  • Preferably have knowledge of taxation
  • Preferably have knowledge in the field of distributor financing
  • Leadership
  • Coaching
  • Preferably have adequate understanding of business process in manufacturing industry
  • Preferably have knowledge of distributorship & ordering
  • Preferably have knowledge in the field of financial discount

Skills

Local contract terms only